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YassDance & Fitness Studio Regulations



§1 Definitions
YassDance Studio or Studio – YassDance & Fitness Studio Yassel Llanos Barrenechea, NIP 1231553828, REGON 528209085; 05-520 Konstancin-Jeziorna, 61 Borowa St.;
Classes – group dance and fitness classes conducted by the Studio following the current offer available in the Schedule, including special classes constituting an additional occasional offer;
Lessons – individual dance lessons or personal training organized and conducted by the Studio;
Participant – a person participating in Classes or Lessons;
Instructor – a person conducting Classes and Lessons;
Employee – Instructor and any person working for YassDance Studio;
Schedule – schedule of Classes available in the Swiplo application, on the Studio's Website and at the Reception;
Reception – a place in the Studio where each Participant, before the Classes or Lessons, is obliged to: (1) verify their identity (in particular by scanning the QR code in the Swiplo application) to confirm attendance at the Classes or Lessons, (2) sign up for the Classes or Lessons (unless they did it in another form indicated in § 3 point 1 of the Regulations), and in some cases (3) pay a fee;
Room – the place where Classes and Lessons are held at 61 Borowa St., 05-520 Konstancin-Jeziorna;
Price list – the current price list of services offered by the Studio available on the Studio’s Website, in the Swiplo application and at the Reception;
Studio's Website – www.yassdancestudio.com.
Pass – a personalized package of purchased Classes or Lessons following the Price list;
Partner Cards – partner cards indicated in the Price list;
Parties – YassDance Studio and the Participant;
Contract – a legal relationship between the Parties resulting from signing up for Classes or Lessons and – accepting the content of these Regulations by the Participant; the subject of the Contract is the provision of services by YassDance Studio following the choice made by the Participant when purchasing a specific Pass or a single entry to Classes or Lessons;
Regulations – this document, which is a set of regulations relating to the services provided by YassDance Studio and regulating the terms of the Contract, which is available on the Studio Website, in the Swiplo application and at the Reception;
Privacy Policy – a document providing Participants with information on what personal data is collected and for what purpose and how it will be used, which is available on the Studio’s Website, in the Swiplo application and at the Reception;
Force majeure – extraordinary and unforeseeable circumstances beyond the control of YassDance Studio, the consequences of which could not be avoided despite the exercise of due diligence, and which disrupt or prevent the implementation of the Contract.
§2 General Regulations
1. Classes are held on the dates and in the rooms specified in the Schedule available on the Studio’s Website, the Swiplo application and at the Reception.
2. The condition for participating in Classes and Lessons and obtaining the status of a Participant is the written or electronic acceptance of the content of the Regulations and the Privacy Policy, as well as payment for the Classes or Lessons by purchasing a single entry or a Pass. Ignorance of the Regulations does not exempt from compliance with them.
3. Each person staying at the Studio must comply with the provisions of the Regulations and have a valid title to participate in Classes or Lessons.
4. YassDance Studio is private property and cannot be considered a publicly accessible place or public space.
5. The Studio does not insure participants against accidents and is not responsible for them. Persons who want to be insured in the event of an incident occurring during the Participant's stay at the Studio should purchase appropriate insurance on their own.
6. By accepting the Regulations, the Participant declares that his health condition allows to participate in the Classes and Lessons offered by the Studio, which he/she will attend at his/her own risk and that he/she does not take any medications that may affect his/her physical and mental abilities in a way that prevents or making it difficult for him to participate in Classes and Lessons. Otherwise, it is not possible to participate in Classes and Lessons.
7. YassDance Studio is not responsible for injuries and accidents that occurred during Classes or Lessons and resulting from participation in Classes or Lessons.
8. Recording and disseminating via photos, films or audio tracks any activity undertaken on the premises of YassDance Studio without the consent of the Employee is prohibited.
9. By accepting the Regulations, the Participant agrees to: (1) recording his/her image by the Studio in audio and video materials produced by the Studio during Classes and Lessons; and (2) free, multiple, unlimited in time and territory dissemination of your image on the Studio Website and in the Studio's social media for educational, promotional and advertising purposes.
10. Each Participant is obliged to:
a. participate in Classes and Lessons wearing shoes that have been changed after entering the Studio and which do not damage or dirty the floor;
b. behave on the premises of the Studio, in particular when participating in Classes and Lessons in a way that does not disrupt their course and comply with the Instructor's instructions;
c. comply with the ban on smoking cigarettes and other tobacco products, bringing in and consuming alcoholic beverages and intoxicants, bringing in animals, bicycles and other similar equipment, and bringing in objects that may pose a threat to life and health.
If the Participant fails to comply with the above-mentioned rules, the Employee has the right to exclude the Participant from participating in Classes and Lessons and to demand that they leave the Studio’s premises. In such a situation, the Participant is not entitled to request a refund of the fee for the Classes or Lessons (as applicable).
11. YassDance Studio is not responsible for items left or lost on its premises.
12. It is recommended to arrive 15 minutes before the scheduled start of the Classes or Lessons to change shoes and complete formalities (i.e. confirming identity to confirm attendance at the Classes or Lessons, possibly registering for the Classes or Lessons, or paying the fee). Attendance at the Classes is confirmed no later than 5 minutes before the start of the Classes. Failure to confirm attendance on this date may result in the inability to participate in the Classes.
13. The Studio conducts two types of Classes: group dance classes and group fitness classes. All dance classes are marked in the Schedule with the letter (D) (in Polish (T)), and fitness classes with the letter (F). Dance classes are conducted in the form of courses. Courses are divided according to dance style and advancement level.
14. Fitness classes last 50 minutes and dance classes last 55 minutes unless the Schedule clearly states otherwise. Lessons last 60 minutes.
§3 Registration, conclusion of the Contract and organization of Classes and Lessons
1. Registration for Classes can be made:
a. via the Swiplo application;
b. by phone: + 48 884420308;
c. via e-mail: yassdancestudio@gmail.com;
d. at the Reception.
Registration for Lessons takes place on terms agreed individually between the Studio and the Lesson Participant.
2. Signing up for Classes involves the obligation to pay for the selected service.
3. When registering for dance classes, the Participant should familiarize with their levels and degrees of advancement as described on the Studio's Website.
4. The Contract comes into force when the Participant pays for the selected Classes or Lessons offered by the Studio or purchases any Pass.
5. As only Participants who have previously enrolled, paid the fee and registered their attendance can take part in the Classes, a visit to the Reception is required before each Class to complete the above formalities (in particular by presenting the QR code in the Swiplo application).
6. Each Pass is personal and has a specific period and scope of validity.
7. In the case of dance classes, registration for a given course is required, which means that the Pass applies to a specific course/courses.
8. YassDance Studio does not offer Participants any Classes or Lessons based on exercises or movement related to the use or necessity of listening to music. All songs used in the background during Classes and Lessons are private and are used by the Instructor for his or her purposes and are not related to teaching movement sequences. The Participant declares not to listen to music and that music does not influence the decision to use the services of YassDance Studio or to purchase a Pass or a single entry. The instructor conducts Classes and Lessons teaching specific movement techniques and the correct performance of exercises based on sequences of linked movements. For all rhythmic classes, the basis is clapping, stamping or calculating the rhythm and bars, or appropriate voice commands and gestures performed with the hands or head by the Instructor.
9. Classes and Lessons conducted by Instructors constitute a work within the meaning of the Copyright and Related Law Act and are covered by all rights arising from this Act.
10. If too few Participants sign up for a given Class, YassDance Studio has the right to cancel, suspend or terminate it, of which it will immediately inform the Participants, and the unused fee will be refunded or transferred to other Classes, following the Participant's will.
11. The number of places in the Classes is limited. The possibility of participating in Classes is determined by the moment of registration for a specific class in the Swiplo application, combined with timely payment for the Classes. Priority entry to Classes is given to people who have purchased YassDance Studio passes.
12. In exceptional situations beyond the control of YassDance Studio (including during holidays or the indisposition of the Instructor), the Instructor conducting specific Classes may be changed or replaced by another one with equal or higher qualifications and skills. The decision to replace and select a new Instructor rests with the Studio and cannot be questioned. In the event of random events, the Studio has the right to change the place of conducting the Classes, about which it will inform the Participants in advance.
§4 Payment system
1. YassDance Studio allows payment:
a. in cash, with BLIK or by payment cards at the Reception;
b. traditional transfer (in this case, it is necessary to provide the name and surname of the Participant and the type of paid Pass and send the transfer confirmation to the following address: yassdancestudio@gmail.com); the account number can be found in the "contact" tab on the Studio’s Website;
c. using the Swiplo application.
2. YassDance Studio reserves the right to change the Price list. Information about the planned change in prices for the services provided is announced on the Studio’s Website and at the Reception. The new Price list does not apply to services paid before it entered into force. The rules regulated in this point do not apply to situations arising from force majeure.
3. YassDance Studio has the right to prepare an individual offer of services upon special request (e.g. closed groups, choreographic groups).
4. The Participant may pay for a single entry to Classes or Lessons or purchase one of the Passes, following the applicable Price list. It is also possible to use Partner Cards according to the rules specified in the Price list.
5. Passes may concern:
a. a specific number of entries (from 4 entries upwards) to given fitness or dance classes, marked appropriately in the Schedule or Lessons, and may be used by the participant for 30 days from the moment of the first entry;
b. open formula: a pass valid for a specified number of days (e.g. 30, 90, 180 or 360 from the moment of first entry) for a given type of Classes: only fitness or only dance, marked appropriately in the Schedule;
c. full pass formula - a pass valid for 30 days (from the moment of first entry) for all fitness classes and dance classes offered in the Schedule (excluding special classes, choreographic classes and closed groups).
6. The fee paid by the Participant for Classes (single entry or as part of a Pass) will be refunded only in the following situations:
a. The Classes will not start due to too few participants;
b. The Classes will be canceled due to too few participants.
7. If the Participant requests a refund of the fee for resignation of the Classes, YassDance Studio has the right to deduct the costs incurred, including reservation of the Instructor's time and his mobilization and Room reservation. The calculation of the refund of fees paid for the Pass will be based on the principle of converting the used Classes at the price of single entries.
8. The Participant has the right to cancel the Lesson no later than 24 hours before its planned start. If the resignation occurs later, the Participant bears the costs of the Lesson following the Price list or it is deducted from the purchased Pass in the full amount (these are the costs of booking the Room and the Instructor's time and mobilization).
§5 The right to withdraw from the Contract and Complaints
1. The Participant has 14 days to withdraw from the Contract when purchasing a Pass or single entry remotely unless the service (use of the Pass or single entry) has started before this deadline.
2. The Participant is obliged to submit a declaration of withdrawal from the Contract in written form (send it to the address of the Studio's registered office or leave it at the Reception) or electronically (send it to the following address: yassdancestudio@gmail.com).
3. A declaration of withdrawal from the Contract should contain the following elements:
a. name and surname and e-mail address or correspondence address;
b. date of submission of the declaration;
c. information about the type of service from which you waive (type of classes, type of purchased Pass or single entry along with the date of purchase;
d. account number and all data necessary to complete the refund.
4. The refund of the paid amount will be made no later than 14 days after receiving the declaration of withdrawal from the Contract.
5. Complaints and opinions related to the services provided by YassDance Studio can be submitted in written form (sent to the address of the Studio's headquarters or left at the Reception) or electronically (sent to the following address: yassdancestudio@gmail.com).
6. The complaint should include the following elements:
a. name and surname and e-mail address or correspondence address depending on the preferred method of response by YassDance Studio;
b. date of submitting the complaint;
c. information about the reason for the complaint - detailed description;
d. information regarding the expected manner of considering the case.
7. The complaint will be considered within 14 days of its receipt. The person submitting the complaint will be informed about the method of considering the complaint via the e-mail address indicated in the complaint or to the correspondence address.
8. Complaints not containing any of the elements indicated in point 6 of this paragraph will not be considered.
§6 Final Provisions
1. In matters not regulated in these Regulations, the provisions of the Civil Code will apply.
2. In the event of Force majeure, YassDance Studio reserves the right to suspend or discontinue the services it provides for the duration of events related to Force majeure or its consequences, or to switch to online Classes, the details of which will be presented to the Participants for approval before starting Classes in this form.
3. The Studio notifies Participants of all circumstances related to the services provided via the Swiplo application or the Studio’s Website unless these Regulations provide otherwise.
4. The Regulations in two additional language versions (English and Spanish) are available on the Studio's Website or at the Reception. In the event of any discrepancies between the versions, the version prepared in Polish will prevail.
5. The Regulations come into force on 2nd August 2024.